Constitution

Constitution
(Founded in 1955, Reg. No. S 1109)
Clause 1. Society shall be known as the Indian Society of Agronomy.
Clause 2. Objectives
2.1 To disseminate knowledge of Agronomy in its widest perspective.
2.2 To encourage research and education in the scientific and practical aspects of the soil, water and crop management.
2.3 To provide suitable forum such as National and International symposia/seminars to diffuse scientific knowledge among scientists and to facilitate personal contacts among Agronomists and those in related disciplines.
2.4 To publish journals, bulletins, reports, books and newsletters for the advancement of the aims of the Society.
Clause 3. Members and Privileges of Members:
The Society shall consist of life members, members, associate members and sustaining members.
3.1 Members: Scientists engaged and interested in teaching/research/extension in Agronomy and related subjects shall be admitted as members after they pay the prescribed fee (subject to revision). They shall be entitled to receive the Journal of the Society free of charge from the year from which subscription is paid, will have right to vote and hold an office of the Society provided they have been members (ordinary or life member) for minimum period of two years prior to the year of election. (Ref. Clause 8.5).
3.2 Life Members: Scientists/persons on payment to the value of 10 years annual subscription at the current rate (subject to revision by the Executive Council) made be enrolled as life members. The life members shall enjoy all the privileges of the members. They shall, however, not be entitled for back issues of the journal of the Society published before enrolment. The application for the life membership is accepted in the prescribed format.
3.3 Associate Members: Persons who do not possess basic degree in agriculture science shall be enrolled as associate members only on payment of sum equal to that charged as subscription from members. They shall enjoy all the privileges of the members except the right to vote at meetings/elections or to hold an office.
3.4 Sustaining Members: Institutions or organisations in India on payment of Rs.70,000 (equivalent to US $ 2000 in the case of Institution in foreign countries or Indian Institutions or Organisation with Headquarter abroad) as sustaining members. They will be entitled to receive the Journal of the Society free of charge, but will not enjoy voting rights or rights to hold office of the Society.
Clause 4. Withdrawal/Discontinuance/Expulsion of Members
4.1 A member may withdraw from the Society signifying his/her wish to do so in a letter addressed to the Secretary. He shall, however, not be entitled for the refund of any fee paid by him/her. Any member so resigning may, however, re-apply for admission.
4.2 Members who do not pay their annual subscription by 31 December shall cease to be the members for the Society. They will have to re-apply for the membership and will not be entitled for the issues of the journal for the concerned year published prior to date of enrolment. A request for the back issues of year, when payment of the membership is delayed beyond 31 December can, however, be made to the Executive Council, which if considered in the interest of the Society, may accept such requests.
4.3 Any member indulging in activities against the interests of Society or the activities, which block the functioning of the Society, shall discontinue to be a member of the Society. The Executive Council will discuss such cases on merit and in case the majority decision is for expelling a member it will refer the matter to the General Body Meeting which may be convened for this purpose, if necessary. In case the matter is urgent and the General Body Meeting is likely to be delayed, the Executive Council may resort to opinion poll among the members of the Society through secret postal ballot. The members who do not communicate their negative opinion through ballot will be considered to have agreed to the proposal of the Executive Council. The expulsion will be affected if three-fourth or more of the members (on roll on the date of the opinion poll) vote for it. The General Body can expel a member from the Society for a fixed term of two or more years or the entire life period, if it finds that the damage caused by the member to the Society is irreparable. The expulsion orders by the General Body will also apply to the life members, who, however, will continue to receive the journal of the Society free of charge. The expelled members/life members will have neither right to vote nor they can contest for any office of the Society.
Clause 5. Subscription
5.1 The subscription rates, which may be revised by the Executive Council from time to time will apply for one calendar year (January to December)
5.2 The Indian Journal of Agronomy is published since 1956-57, quarterly in March, June, September and December by the Indian Society of Agronomy. This journal is available online at: www.indianjournals.com

Membership fee and subscription rates for the year 2014 are as follows:

MEMBERSHIP (To individuals only)
Type of membership Indian nationals Foreign nationals
Annual Rs. 800 (400*) US $ 100 (75*)
Life Rs. 8,000 US $ 1000

 

SUBSCRIPTION (To libraries and institutions)
Name of journal Print only Online only Print + online
Foreign(US $ or itsequivalent) Indian (Rs.) Foreign(US $ or itsequivalent) Indian (Rs.) Foreign(US $ or itsequivalent) Indian (Rs.)
Indian Journal of Agronomy $ 450 Rs. 3,500 $ 400 Rs. 3,500 $ 600 Rs. 5,000
5.3 The rates for other publications will be fixed by the Executive Council.
Clause 6. The Executive Council
6.1 The administration, direction and management of the affairs of the Society shall be entrusted to the Executive Council consisting of the Patron, President, Vice President, Secretary, Joint Secretary, Treasurer, Chief Editor and Councillors of states. Normally, minimum of 20 members can elect a state’s Councillor. Two or three smaller states may, however, unite and have one Councillor. All the past Presidents of the Society will be ex-officio members of the Executive Council. The representation of the members from the industry or other organizations, which do not fall in the normal stream of agronomic research and teaching may be made by separate Councillors. The Executive Council may examine the needs and may take decision on the provision of such Councillors. This should be later got approved in the General Body Meeting. The immediate past President and Secretary shall be ex-officio members of the Executive Council of the Society with voting right.
6.2 The meetings of the Executive will be presided by the President/Vice President.
6.3 The Secretary shall have overall responsibility for the conduct of the affairs of the Society under the directives of the Executive Council. He shall convene the Meetings of the Executive Council, General Body Meetings and shall be responsible for recording of their proceedings. The Joint Secretary shall generally help the Secretary in his work and conduct the work of the Secretary other than those relating to finance during his absence from the Headquarters.
6.3(a) The Secretary in consultation with President and/or Vice President shall have powers to appoint or terminate the services of the paid employees of ISA working at the Headquarter.
6.4 The Treasurer in consultation with the Secretary shall be responsible for the financial affairs of the Society. He shall submit to the Council a statement of the accounts of the Society of each year.
6.4(a) The Treasurer in consultation with the President, Vice President or Secretary shall have power to make sundry expenditure of Rs.5000/- per annum.
1. A member of Executive Council may be paid the travel expenses for not more than two meetings in a calendar year. Prior approval of President on the subject would be necessary.
2. A rational view may be taken so that most of the Executive Council members get equal opportunity for participation in the meetings.
3. The travel expenses should be restricted to the second class train fare only. In addition, the incidental charges not more than Rs.300/- (Rs.100/- for onward journey + Rs.100/- for return journey + Rs.100/- for one halt at Delhi) may be paid to those who take more than 12 hours journey (one way) while for others, it may be restricted to Rs.100/- only. The fixed deposit of Rs.10.00 lakhs may be made in December 2000 and the payment of Travel Expenses may start after one year preferably from January 2002.
4. The expenses on this account will be met from the interest accrued on a fix deposit of Rs.10 lakhs.
Clause 7. Editorial Board
7.1 The Executive Council will appoint the Chief Editor and other Members of the Editorial Board for a tenure of two years. However, any additions or deletions in the Editorial Board may be made by the Executive Council as and when deemed necessary.
7.2 There is no tenure limit on the member of the Editorial Board and members may continue in the Editorial Board for as many years as the Executive Council may consider it appropriate. Thus while the Executive Council members change, the members of the Editorial Board may continue to hold the office, provided the current Executive Council considers it desirable.
7.3 All members of the Executive Council will also be the members of the Editorial Board.
7.3(a) The new Executive Council after biennial election shall have the powers to reconstitute the Editorial Board including Chief Editor. The Executive shall also have powers to reconstitute the Editorial Board including Chief Editor, if desired, at any time during the term of Executive Council.
7.4 Once appointed the Chief Editor will also be a member of the Executive Council.
Clause 8. Election of the Office Bearers
8.1 The members of the Executive Council (President, Vice President, Secretary. Joint Secretary, Treasurer and Councillors) will be elected by the secret ballot paper for a tenure of two calendar years. In the case of unavoidable delays in the elections the Executive Council will continue to function until new Executive Council takes over and in no case more than three months after expiry of the term.
8.2 Eminent scientists/persons who can provide dynamic leadership to the Society can be chosen as Patron of the Society in its General Body Meeting. The position is not to be filled by the election but by the general consensus in the General Body Meeting. Once chosen the patron will be the member of the Executive Council. However, he will have no voting right but can preside over Executive Council Meetings/General Body Meetings. If needed he will provide guidance. In the case of crisis, if any, the Patron will have the responsibility of managing the affairs of the Society including the conduct of the election.
8.3 The Secretary and the Treasurer shall be persons normally staying at the Headquarters of the Society. The Headquarters here means the town and not any specific institution or organization.
8.4 No member will hold the same office for more than two consecutive terms. He may, however, hold any other office(s) for the other two terms, if elected.
8.5 The voters list in year of election will be made by the Secretary by end of January and will include members who have paid membership dues of past two years by 31st December prior to the election year. Thus, persons who had been members consecutively for a period of 2 years and life members only will be entitled to vote. In case of life members, only those will have rights to vote who have paid all the membership dues in the preceding year of election. This list will be reserved and approved by the Executive Council and additions or deletions can not be made later in the list unless approved by the Executive Council in its next meeting.
8.6 The Executive Council will appoint a Returning Officer for the Society elections. The Returning Officer shall be a non-contesting member. A member of the Executive Council provided he is not contesting election can be appointed as Returning Officer for the Society elections.
8.7 In August of the election year all the members in the voters list will be asked by the Secretary in consultation with the Returning Officer to send their nominations to the Returning Officer by a date fixed by the Returning Officer. The nominations can be proposed and seconded by voter members only.
8.8 The Returning Officer will scrutinize the nominations and he will communicate the proper names for various offices along with their address to the contestants for their consent. The names of the members communicating/conveying their willingness for contesting elections will be passed on to the Secretary for getting the ballot papers printed. The ballot papers having names and address of the contesting candidates duly numbered and signed will be dispatched by the Returning Officer. The ballot papers must be sent back by the members to the Returning Officer by the fixed date to be indicated on the ballot paper.
8.9 The ballots will be counted by the Returning Officer in the presence of at least two members of the Executive Council. The members getting the highest votes will be declared elected. In the case of tie, the immediate past President will have the casting vote.
8.1 The results will be communicated by the Returning Officer to the Secretary, who will inform the members directly or through a publication in the journal of the Society/or in public press.
8.11 Unless elections are delayed, the elected new Executive Council will take charge from 1st January of new term.
8.12 For the position for which the nominations are not received, the Executive Council will have option to elect by a majority of vote by show of hands.
Clause 9. Meeting of the Council
9.1 The Executive Council shall normally meet at least once in three months, more often, if necessary and shall review the financial position of the Society, review the progress made in the publication and other activities of the Society and such other matter as the Council is empowered to deal with under the rules.
9.2 The Secretary, in consultation with the President, shall convene meetings of the Council and intimate to all the members of the Council the date, place and time of the meeting, and the agenda of the subjects to be discussed.
9.3 A minimum of 20 per cent of the members of the Council shall form a quorum.
9.4 The President, or in his absence, the Vice President shall take the chair. In the absence of the President or of the Vice President, the members of the Council shall elect a Chairman.
9.5 The ordinary method of voting shall be by show of hands, but the votes shall be taken by ballot on a motion to this effect being duly carried.
9.6 The Chairman shall be entitled to vote with other members of the Council; and when the votes are equal, he shall have a second i.e., a casting vote.
9.7 Minutes of proceedings of every meeting of the Council shall be taken during its progress by the Secretary, or the Joint Secretary, or in their absence, by one of the members of the Council appointed by the Chairman.
9.8 A copy of the minutes of each meeting of the Council shall be circulated to the members of the Council and placed before the next meeting of the Council for confirmation.
9.9 The Council may constitute from among their own body or from among the members of the Society, committees for the consideration of special subjects. Committees shall cause minutes to be taken of their proceedings. They shall report to the Council on all matters referred to them, producing such minutes, if called for. Committees shall have their own Chairman and Secretary, their duties etc. in other respects may be defined by the Council which may also dissolve such Committees, if necessary.
Clause 10. General Body Meetings
General Body Meetings of the Society shall be of two kinds viz. Biennial General Body Meeting and Extra-Ordinary General Body Meeting.
10.1 The Biennial General Body Meeting of the Society shall be held under the following rules:
10.1.1 A minimum of 20% of the members/life members will form the quorum of General Body Meeting. In case the membership exceeds 400, a minimum of 80 members (ordinary/life members) will form the quorum for General Body Meeting
10.1.2 The Biennial General Body Meeting of the Society shall be held at a University or an Institution on invitation or at the headquarters of the Society. This should have the concurrence of the Institution or the University concerned so as to provide the facilities for holding the meeting and also the boarding and lodging for the members of the Society attending the sessions. On receiving the suggestion, the Council will take such steps as may be considered necessary.
10.1.3 Notice of the meeting, date, hour and place and the business to be transacted there at, shall be given to all the members immediately after the venue and dates are fixed.
10.1.4 The order of business at the Biennial General Body Meeting shall be as follows:
1. The minutes of the last meeting shall be confirmed after correction, if necessary, duly signed by the Chairman.
2. The Secretary or in his absence, one of the members of the Council authorized for the purpose shall present the Council’s report on the activities of the Society during the preceding year(s).
3. The Treasurer of the Society will present the statement of accounts.
4. Other reports and communications from the Council shall be discussed.
5. The President then shall deliver his presidential address.
6. Scientific papers and communications received from the Council shall be read in the order determined by the Council.
10.2 The following rules shall be applicable to Extra-ordinary General Body Meetings:
10.2.1 Such meetings shall be convened by a majority decision of the Executive Council and shall be convened by the President when called upon to do so by requisition signed by not less than 25 per cent of the total strength of Members / Life Members and stating the business to be transacted there at.
10.2.2 Notice of the date, hour and place of the meeting and of the special business to be transacted there at shall be given to all Members / Life Members, at least fifteen days before the date of meeting.
10.2.3 No business other than that included in the notice shall be transacted at such meetings, nor shall any non-member be permitted to be present.
Powers General Body
“Proposals for additions, deletions or alterations in the existing rules may be placed before the Biennial General Body Meeting or an Extra-ordinary General Body Meeting of the Society specially called for the purpose under Clause 10.2.
“Proposals for such modifications in the existing rules from members or life members of the Society shall be sent to the Secretary at least six weeks before the Biennial or Extra-ordinary General Body Meeting of the Society.
“The proposals together with any amendments shall be brought before the Biennial or Extra-ordinary General Body Meeting of the Society together with remarks of the Council, if any and if accepted by a two-third majority of the members and life members present and voting at such Meeting.
Clause 11. Funds and Accounts
11.1 The funds of the Society shall consist of (a) annual subscription of members, (b) Life Membership fee, (c) donations, (d) grants-in-aid from Governments, Institutions, Societies or individuals interested in the work of the Society, (e) subscriptions to the journal of the Society and sale proceeds of the publications, (f) charges for publishing advertisements in the publications of the Society, and (g) other sources as determined by the Council.
11.2 The accounts and vouchers for receipts and payments of the Society shall be subject to examination by the Executive Council any time and shall be subject to annual audit by an internal Auditor as well as by a Chartered Accountant. The Annual Statement of Accounts shall, after audit, be printed in the report of the Council to the Society.
11.3 All securities and money which are the property of the Society, shall be lodged for safe custody in the name of the Society in such bank or banks as may be approved by the Council for the purpose. Executive Council may also make rules for fixing the limit for the cash to be kept with the Treasurer, the imprest advance that may be given to the Secretary or Joint Secretary etc.
11.3a. The money of the Society may be invested for higher returns. For this, the Society may appoint a Business Manager.
11.4 The Secretary and the Treasurer will jointly operate the Bank account of the Society, and will deal in all Government Securities.
11.5 The Executive Council is empowered to incur necessary expenditure for publication and other activities of the Society, for maintaining an office and necessary staff etc., but an estimate of the proposed expenditure to be incurred under the above heads during the year should be shown in the budget placed before the Biennial General Body Meeting. The Executive Council shall appoint among the members of the Society an Internal Auditor who will check the accounts of the Society at least once a month. The report of the internal auditor shall be placed before the Executive Council Meeting. The Executive Council is also empowered to appoint a Chartered Accountant on such remuneration as may be fixed by them for auditing the accounts of the Society once a year.
11.6 No part of the fixed deposits/time deposits and their interest can be withdrawn and also no loan can be taken against these deposits until and unless approved by General Body of the Indian Society of Agronomy with a minimum quorum of 100 active members. Fixed deposits will be automatically reinvested on their maturity date. These fixed deposits will be made in scheduled bank or other institutions under the control of Reserve Bank of India.
11.7 There will be yearly budget of the Society. Budget will be approved by the Executive Council of the Society. Budget may be brought to the notice of all members through Newsletter.
11.8 The cash book may be verified fortnightly or monthly by one of the nominated members from the Executive Council preferably other than the present Secretary and Treasurer. President of the Society may also verify the cash book quarterly or half yearly for effective check on expenditure and flow of funds.
Clause 12. Publications
12.1 The Executive Council shall be empowered to make necessary rules for publishing the Journals and bringing out other publications of the Society e.g. selecting the printers and publishers, appointing referees to scrutinize scientific papers received for publication, fixing rates for advertisements in the publications of the Society, fixing the charges payable for the reprints, fixing the rates for sale of back issues of Journal, supply of free copies of Society’s publication either on exchange or without exchange etc.
Clause 13. Alterations in the rules
13.1 Proposals for additions or deletions in the existing rules may be placed before the Biennial General Body Meeting or an Extraordinary General Body Meeting of the Society specially called for the purpose under Clause 10.2.
13.2 Proposals for such modifications in the existing rules from Members or Life Members of the Society shall be sent to the Secretary at least six weeks before the Biennial or Extraordinary General Body Meeting of the Society.
13.3 Any amendment to the above proposed modifications shall be sent by Associate Members and Life Members to the Secretary at least a fortnight before the Biennial or Extraordinary General Body Meeting of the Society.
13.4 The proposals together with any amendments shall be brought before the Biennial or Extraordinary General Body Meeting of the Society together with remarks of the Council, if any and if accepted by a two-thirds majority of the members and life members present and voting at such meeting.
Clause 14. Headquarters of the Society
The Headquarters of the Society should normally be at IARI, New Delhi in the Division of Agronomy. In case three-fourth of the members feel that the Headquarter should be changed, this may be done by opinion poll to be conducted by the Society and thereby placing the results of the poll in the General Body Meeting for the final approval.
Clause 15. Chapters of the Society
15.1 Name: The Chapter shall form a unit of the Indian Society of Agronomy and shall hereafter be called (Name of the location) Chapter of the Indian Society of Agronomy.
15.2 Objectives: The Chapter shall promote the objectives of the Indian Society of Agronomy by exchange of scientific information of regional interest with other Chapters, holding symposia and group discussions and help in enrolment of new members.
15.3 Office of the Chapter shall be located at the central or sub-campus of the University / Institute.
15.4 Membership: All members and life members of the Indian Society of Agronomy located at the centre or its sub-campus shall automatically become a member of the Chapter. Any member of the Society may become the member of the Chapter by making a written request. A minimum of 20 members shall be necessary to form a Chapter at any Centre. The Chapter shall cease to function if the membership falls below 20, but can be revived when the membership is again 20 or more.
15.5 Office Bearers: The Chapter shall elect a President, a Vice President, a Secretary and a Treasurer, and two other members of Executive Committee for a tenure of two years.
15.6 Operational Fund: The Chapter will receive an annual contingent grant of Rs.500/- from the headquarters of the Society for meeting the expenditure on day-to-day activities. Besides, the Chapter will also receive a grant of Rs.1500/- (to be incurred on printing and stationary and postage only) biennially for organizing symposium/seminar at the Chapter level. The grant of subsequent year(s) will be released only if the accounts of the chapter for the preceding year(s) are duly received by the Society. The Chapter of the Society shall be authorized to open a bank account in the name of the Chapter in any scheduled bank. The amount shall be operated jointly by the Secretary and Treasurer of the Chapter. The Headquarters of the Society shall not take any responsibility regarding any liabilities of accounts of the Chapter. The Chapter shall send the accounts of the Chapter of the year ending in 31st December to the Headquarter by the end of January each year.
15.7 Meetings: The Chapter shall hold at least two general body meetings in any year in addition to the annual business meeting held for the election of its Executive Committee. The Chapter Secretary shall convene this meeting in consultation with the President. The agenda and the notice for the meeting will be given in advance.
15.8 Report: The Chapter shall send a brief and concise account of the activities of the Chapter during the previous year to the Headquarters of the Society for being included in the Annual Report of the Society.
Clause 16. Legal suits by and against the Society
The Society may sue or be sued in the name of the President/Vice-President/Secretary or any other person or persons authorized by the Executive Council of the Society after passing a resolution to this effect in accordance with Rules and Regulations.
Clause 17. Award of ISA Gold Medals and Fellows
The Society shall have ISA Gold Medalists and Fellows amongst the outstanding active ordinary and life members in recognition of their professional leadership, outstanding contributions and service to the ISA. Total number of Fellows shall not at any time exceed 10 percent of the life membership subject to a maximum of 200 and the number of Fellows elected each year shall not normally exceed six. The number of ISA medallists each year shall not exceed two.
The Executive Council of ISA shall appoint search committee comprising 5-6 members amongst the Gold Medalists, Fellows of ISA and honorary members. The selection of Gold Medalists and Fellows by the search committee may be based on the personal knowledge of the members or the committee may invite the biodata of all those being considered for these awards. The committee shall submit the recommendations to the Executive Council of ISA for its final approval.
The Society may also elect individuals (non-members) as Fellows who in its opinion have rendered conspicuous service to the cause of Agronomy, provided that not more than one person shall be so selected in any one year.
Clause 18. Other Awards for Outstanding Research
1. ISA Poster Presentation Award: Poster presented during the Society’s symposia/seminars will be judged by a committee appointed by Executive Council of the Society for first, second and third prizes carrying a citation and cash awards of Rs.500, 300 and 200, respectively.
2. ISA Best Paper Award : Annual, carries a citation and cash prize of Rs.1000/-.
3. ISA Best Ph.D. Thesis Award : Annual, carries a citation and cash prize of Rs.5,000/-.
4. ISA P.S. Deshmukh Young Agronomist Award: Annual, carries a citation, gold medal and cash prize of Rs.10,000/-.
5. ISA Lifetime Achievement Award: Biennial, carries a citation and cash prize of Rs. 50,000/-

Contact Us

Indian Society of Agronomy
Division of Agronomy,
Indian Agricultural Research Institute,
New Delhi 110 012, INDIA
Telephone / Telefax : 91-11-25842283
Email : [email protected]

Dr. Y.S. Shivay, Secretary
M: 91-11-25842283 | E: [email protected]

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